With aesthetically pleasing designs at the forefront of everyone’s minds, it is no wonder that the health and safety of office employees is often overlooked.

Neck pain, shoulder pain, backache and headaches are common complaints amongst office staff that spend most of their working day sitting behind a desk.

These common complaints often arise due to poor quality office furniture and inadequate workplace design, which does not take into account the working practices of the company or the individuals.

Unlike the UK, the UAE does not have regulations in place protecting the health and safety of office employees. The regulations in the UK state that it is the responsibility of the employer to ensure that the working environment does not cause ill health to its employees. This is often achieved through the use of individual risk assessments of workstations i.e. identifying the potential risks of the workstation to the employee. Measures are then taken to reduce the identified risks by ensuring the workstation is conducive to the work being carried out and that the working position of the individual is not harmful to their health. The correct working position for a workstation is:

• Legs are at 90 degrees with feet flat on the floor (footrests may be used).
• The back of the chair should support the back of the individual (chairs should be adjustable – seat height and back of chair).
• Arms should be sitting horizontal to the desk (some chairs have armrests which support the arms – armrests should be adjustable).
• Eyes should be level with the top of the computer screen (monitor stands may be used).
• The keyboard and mouse should be within easy reach to avoid overstretching.

With the above in mind, Summertown Interiors are dedicated to providing their clients with office interiors that reflect their ability to understand their clients business needs whilst ensuring the health and safety of the employees by specifying good quality ergonomic furniture increasing both wellbeing and productivity.

I was reading an article on the CNN website dated 15 September 2008, about the 3 biggest mistakes business travelers make. It was so nice to see that finally people are realizing something, which I’ve been noticing for some time now.

This article is talking about the ‘corporate travel managers’: which most big well known companies work with. Business travelers should not believe them. I used to be a corporate travel manager for Shell in The Hague and I can totally agree with him. There are rules to be followed in the travel world, for companies to stay profitable.

This article also informs us about business travelers who like to complain, the so-called frequent criers and that you shouldn’t believe in the frequent fly programs most airlines have.Of course it is up to you whether to believe them or not!

The biggest mistake airports DON’T DO is hot-desking for these frequent criers. We are already familiar with the lounges, the break out areas and the wireless – Internet access along with an endless list of little perks that aren’t really used by the majority of the travelers anyway.

But what about an idea that isn’t only green but also a great benefit for the actual individual? An ergonomically, environmental friendly fitted out business centre for these very tired and busy businessman and women??

Dubai is so modern and everything is so well thought out that I believe the new Dubai airport should provide this facility and become the first in the world to introduce this fantastic concept.Dubai has been the leader in many great ideas so I hope that this one will also follow in the near future!!

Check out the link: http://edition.cnn.com/2008/TRAVEL/business.travel/09/15/business.travel.mistakes/index.html

When designing a corporate space, many considerations come into play. There are the usual issues of lighting, furniture style and comfort, open-plan layouts versus enclosed private offices, bright versus subdued color schemes, and how specific spaces need to be used to meet specific business roles and aims.

But the bottom-line objective to any office design is to ultimately create an interior conducive to a productive and inviting work environment, and one which is tailored to the nature of the work climate.

With that in mind, corporate design oftentimes must transcend these fundamental considerations, and must function in harmony with specific cultural expectations. In the Middle East, design considerations can be cultural as well as environmental. Let's take a look:

Modesty panels

These panels are common fixtures in offices around the world but are most particularly incorporated in Middle East office design. For those unfamiliar with their function, modesty panels are essentially a thin board of wood or metal attached to the front of a desk, which shields the legs from view. These panels can be incorporated onto individual desks or boardroom tables as a means to ensure exactly what the name implies: Modesty.

Prayer rooms

For many corporations in the region prayer rooms are an important design consideration, enabling employees to practice their faith onsite while working. Typically situated in a quieter part of an office, prayer rooms are simple in their design, with little or no embellishments other than wall to wall carpeting and a compass directing worshippers towards the Holy city of Mecca. As music is not appropriate within a prayer room, any office sound system must ensure background music is not filtered through.

Washrooms

In addition to prayer room considerations in many Middle Eastern offices, washrooms are also designed to accommodate ablution, and may have separate ante-rooms to ensure more privacy within the restroom itself. Company Chairmen, CEOs and directors in the Middle East often request separate washroom areas incorporated in the design of their own private office.

Artwork

The Middle East is witnessing an intense interest in corporate art collecting, which is impacting commercial design around the region. Corporations adhering to more conservative viewpoints may be more inclined to display contemporary, modern artwork or landscape portraits rather than art of the human form.

Heat and light

The climate is a fundamental consideration in any commercial design project in the region. Intense sunlight, humidity, and the dustiness of the Gulf must be accounted for in terms of window coverings, air conditioning, access to the outdoors, and availability of covered parking for staff.

Last word

Commercial design is a malleable profession that can easily be tweaked and altered to fit into endless cultural provisions. Custom-creating a corporate space is no different to a home office, or residence in this instance. As long as your specific cultural and environmental needs are identified, then the design solution can be uncovered and interpreted in a modern and elegant form.

One of the best things about working with companies to design their commercial office space is their enthusiasm in creating a new professional environment. Perhaps it is this enthusiasm that also causes companies to forget what are often fundamental issues impacting how their new working space will function.

In the spirit of learning from previous experience, outlined here - in no particular order - are some of the top six issues that companies in the Middle East may overlook when designing their office layouts.

Overlooked issue one

Expansion needs for future growth. The Middle East incorporates some of the world's fastest-growing economies, yet companies often only plan to outfit offices for their current employee base. When designing a new space, management needs a clear picture on how many people are likely to be using it in the next six months to two years, based on the company's growth strategy. Otherwise, previously pristine offices can be compromised by new desks and other necessary expansion elements added haphazardly.

Overlooked issue two

Storage optimization. Many companies don't realize or account for exactly what needs to be stored in their offices, from marketing materials to sales collateral to employee belongings. In each new office layout, careful thought should be given to an appropriate level of storage space that can be easily accessed by staff who require it. And although storage space is not always necessarily overlooked, it often takes a back seat to work place aesthetics, which eventually results in untidy offices, cluttered desks, and a poor work environment.

Overlooked issue three

Communications equipment and flow. In today's technology-centric world, companies need to consider how to manage space for their IT equipment, including appropriate cooling and security if required. But communications needs are also more basic in office design, and need to encompass which teams work most closely together, whether the company needs separate meeting space such as multiple conference rooms and how large these should be, and even considerations such as privacy rooms for more sensitive phone calls to be made in open-plan offices.

Overlooked issue four

Traffic flow. Companies designing their office space should think about how both staff and visitors will make their way through the work space - including the ideal locations for reception desks, restrooms, kitchens, conference space, and fire exits should an emergency occur. Outlining smooth traffic flow helps ensure that colleagues can work more efficiently and effectively together. Remember, it is not about how many people can be fitted into an office space but more about the effective use of office space and the optimization of human resources, employee well-being and output.

Overlooked issue five

Acoustics and sound masking. Noise costs businesses money. Research suggests that office workers can lose up to two hours a working day through broken concentration. The worst offenders are vocal colleagues, mobile phone ring tones, and noise generated by arriving emails on computers. Summertown clients who have advocated open-plan offices or ones with trendy touches such as cement floors have often not considered the auditory ramifications of these choices. When looking at new office space, think about how sound carries in the office, and the effect that a team of excitable sales people all working the phones together may have on the rest of the company, for example. Sound masking technology and a well-considered design plan can alleviate acoustic issues from the very beginning.

Overlooked issue six

Price versus quality. Locally operating organizations often overlook the consequences of going with the cheapest option not necessarily the best. International organizations are installing more and more flexible work sites, each of which are used by more than one person. Desk sharing increases the occupancy of desks. Apart from wishing to promote flexible work styles, customers can also achieve cuts in operating costs. This involves the need to make intelligent use of office space and furnishing solutions. Intelligent solutions combined with a long working life lower the total cost of ownership even if the initial investment may be slightly higher. Too often is the price-only-approach the motivating factor in the decision-making process

Last word

In our years of experience in designing offices for some of the Middle East's most prominent businesses and multinational brands, the Summertown Interiors team have seen some fantastic client ideas, but we've also had narrow escapes in catching these overlooked issues and others before they became sources of contention. Before you invest in fitting out your new office space, give some measured thought to these considerations to ensure that it meets your current and future business needs.